• All payments must be made in USD. The total sponsorship/exhibition fee will be invoiced upon receipt of the completed / signed contract and will be due for payment upon receipt of the invoice to guarantee the reservation.

• Cancellations and changes to your original booking must be made in writing to the APEC 2023 Secretariat via  apec2023taiwan@gmail.com.

• Cancellation Fees : 60% of the total exhibition fee if booking cancelled before 15th July 2023. After that date, 100% of the total exhibition fee will be retained.

• Companies are not permitted to organize events in Taiwan during the period extending from 3 days before the official start of the conference (Monday 21st August 2023) until and including the last day of the week in which the conference is held (Sunday 27th August 2023). Unofficial sponsor sessions and other external meetings are not permitted as well.

• Sponsored package exhibitors enjoy a 10% discount on the purchase of booths and workshop classrooms.

• Non-sponsored package exhibitors receive a 10% discount on the purchase of two or more booth units.

• If multiple exhibitors request the same booth space or workshop room, the priority will be determined based on the order of sending the leasing contract to apec2023taiwan@gmail.com.

• Once the total amount of the contract is confirmed through email reply, the payment must be made within 7 days.

• Failure to make the payment within 7 days will result in the contract being voided, and the booth space or workshop room will not be reserved.

• General information

  Companies are not permitted to organize events in Taiwan during the period extending from 3 days before the official start of the conference (Monday 21st August 2023) until and including the last day of the week in which the conference is held (Sunday 27th August 2023). Unofficial sponsor sessions and other external meetings are not permitted as well.

• Payment conditions

  All payments must be made in USD. The total exhibition fee will be invoiced upon receipt of the completed exhibition application form and is due for payment upon receipt of the invoice to guarantee the reservation.

• Cancellation conditions

  Cancellations and changes to your original booking must be made in writing to the APEC 2023 Secretariat, Dr. Wan-Chuen Liao via  apec2023taiwan@gmail.com.

• Payment conditions

  60% of the total exhibition fee if booking cancelled before 15th July 2023. After that date, 100% of the total exhibition fee will be retained.

Note :
For any unresolved matters, the APEC 2023 Taiwan Local Organizing Committee and the Academy of Endodontology, Taiwan, ROC (AEROC) reserve the right to determine booth locations and to make the final decision as needed .

• Obligations and rights of the Exhibitor

  Exhibition booths may only be used for exhibiting and advertising the Exhibitor's own products, materials or services. Advertising materials may be distributed only within the confines of the booth. Booths need to be occupied during exhibition hours. The exhibition halls are to be used only during regular opening hours. It is strictly forbidden for companies, which are not exhibitors, to advertise in any way in the exhibition hall or in the entrances to the exhibition hall.

• Obligations and rights of the APEC 2023

  The APEC 2023 reserves the right to revise the time and location of the exhibition or to shorten the duration of the exhibition. Any change regarding the time and duration of the exhibition does not entitle the sponsor/exhibitor to cancel the contract nor to request a fee reduction or to put forward a claim for damages incurred by these changes.

• Set-up of exhibition booths

  To ensure the smooth running of the congress, Sponsors/Exhibitors must obey all directives and instructions of the APEC 2023, and congress venue staff regarding the use of booths, their decoration, the use of self-designed and self-constructed booths, and the fitting and furnishings of the booths. Before setting up their booths I displays / installations, Exhibitors must first contact the APEC 2023 Secretariat via email : apec2023taiwan@gmail.com or via APEC 2023 website: https://apec2023taiwan.com and reconfirm placement of the booth as well as inform themselves of any special regulations relating to their booth.

• Electrical installations/power consumption

  Electrical installations within the booth are at the Exhibitor's expense. The APEC 2023 is not responsible for any loss or damage, which may occur from interruptions or defects in the electric power supply.

• Payments - breach of contract

  Please refer to the terms of payment, promotion and cancellation policy and corresponding deadlines as given in the Information to Sponsors & Exhibitors. The dimensions of floor space, booth measurements and rented items given are approximate. Prices charged are however based on the actual dimensions; if more floor space is later allotted and actually used than was originally ordered, the additional fee for it is to be paid immediately. Special requests regarding placement of the booths will be considered. In case of delayed payment, ten per cent (10%) interest per annum is charged. If a company wishes to renounce all claims to taking part in an exhibition after having contracted to do so, the company is nevertheless liable for the rental sum and for incidental expenses. In case of cancellation of the exhibition, the APEC 2023 will return the part payments received less the sum equivalent to the costs that have arisen for the APEC 2023 up to the time of cancellation; the registration fee will not be returned.

1. Please read the Terms & Conditions for Sponsors and Exhibitors before Application.

2. Get the Application form online

   To get the application form for Sponsorship or Exhibitor, please download the application form by click the link :

   1. Download application form (PDF)

   2. Download application form (word)

3. Scan the completed and signed form and return to: apec2023taiwan@gmail.com